The following policies are approved at the DGS Board meetings.<\/p>\n
To retain their position on the Board as of January of 2016, Board members must be present at no less than\u00a09 of the 12\u00a0meetings held each year.<\/p>\n
Any DGS Board Member\u00a0missing two meetings in a row\u00a0will, upon missing an additional meeting in that calendar year, be asked to step down from the Board.<\/p>\n
If a Board member is asked to step down from the Board due to persistent lack of attendance, an interim member will be appointed by the Board and will be required to stand for election during the next election cycle.<\/p>\n
Process<\/p>\n
1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Attendance tracking will continue to be the responsibility of the Secretary.<\/p>\n
2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Each month the President will note in the Board meeting and subsequently in the minutes, the attendance status of each Board member.<\/p>\n
3.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Persistent lack of attendance will be noted and action taken as necessary.<\/p>\n
4.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0If a Board member is asked to leave the Board, remaining Board members will undertake an internal process to identify candidates for an interim appointment to the Board and through a vote of the Board, select a candidate.<\/p>\n
5.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0A new interim Board member will be announced through the various DGS outlets.<\/p>\n
6.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Any interim Board members will be required to stand for election during the next election cycle.<\/p>\n
The dg.o conference generates many quality papers.\u00a0\u00a0Traditionally, a single or sometimes two special issues is produced from these papers each year.\u00a0\u00a0With the addition of the track structure to dg.o and the growing number of relevant journals (e.g. GIQ, Information Polity, Int. Journal of E-Planning Research, TGPPP), multiple special issues based on the dg.o papers are possible. As such, this proposal establishes a process to guide the development of multiple special issues from each dg.o conference.<\/p>\n
Goals<\/strong><\/p>\n \u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Provide opportunity for track chairs to advance dg.o papers in track-related special issues based on their expert knowledge of the issues and contributions of the papers in their track.<\/p>\n \u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Provide track chairs with an incentive in the form of an opportunity to edit\/co-edit special issues of journals.<\/p>\n Process<\/strong><\/p>\n 1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Within 30 days of the end of the dg.o conference, Conference and Program Chairs will provide the DGS Board and dg.o track chairs with their plans for special issues.<\/p>\n 2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0This plan will include the papers to be invited to participate in special issues edited\/co-edited by these individuals.<\/p>\n 3.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Once the plan is presented, track chairs will be invited to engage in open discussion among track chairs and decide for which journals a special issue will be developed and which papers will be invited to participate in each. This discussion will be organized and managed by the DGS Past President.<\/p>\n 4.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Each chair can participate in only one special issue.<\/p>\n 5.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Conference, program, and track chairs are not required to participate in special issue efforts.<\/p>\n <\/p>\n The roles and responsibilities of the track chairs\u00a0should include\u00a0the report of their track (papers\/research\/activities) from the dg.o conference.<\/p>\n RATIONALE:<\/strong> We have started track-based conferences, which will continue for the foreseeable future. Therefore, it would be beneficial to revisit role of track chairs and their activities.\u00a0These after-conference responsibilities will be helpful in the recording and archiving of conference activities.<\/p>\n Process:\u00a0<\/strong>\u00a0(Amended to add the process in Sep 2016)<\/p>\n
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Policy on Track Chairs Responsibility to report their post-conference track summary ( Jan 2015)<\/h4>\n<\/li>\n